<aside> 💡 eRA Commons is the official website that tracks the award used to fund your time in our training program. Below is a step-by-step process on how to set up your profile, edit required information into your profile, and route appointments and terminations.

</aside>

Setting Up Your Profile

• If you do not already have an eRA Commons account, we will help create one before your program starts. This requires your full name and email. If you already have an eRA Commons account, please email [email protected] with the information. Creating duplicate profiles will cause administrative delays and may jeopardize your funding.
• Once a profile is created, you will be alerted via automated email from eRA Commons. This email will contain a link prompting you to fill out your profile. Your profile MUST INCLUDE the following information on the Personal Profile section of the website:
  • Trainee Race, Gender and Birth Date. Where available, "Do not wish to provide" can be used.
  • Trainee Ethnicity and Disabilities. Where available, "Do not wish to provide" can be used.
  • Trainee ORCID
  • Trainee citizenship
  • If applicable: at least one trainee degree (e.g. in progress BSc, completed BSc, in progress MD, completed PhD, etc)

• This is required before we can send you the appointment. After you have added the above information to your profile, we will be able to route your appointment.
• If you have trouble accessing this information, please reach out to [email protected].

Routing the Appointment

• Once the appointment is routed to you, you will receive another automated email from eRA Commons.

• By logging into eRA Commons, you then navigate to My Forms section of the Trainee Appointment Home screen. This is where your appointment is located.

• To complete the appointment form, click the Go to Form button. The Appointment Form screen is displayed for your review.

• Click on the grant and review the information. At the bottom of the page, there should be an option to ‘Save and Route to PI.’ No specific comments are required, but the form may require something to be added into the comments in order to send back. If so, please add N/A.

• Please see the link below for screen shots and additional informaiton about this process.

  Process New Appointment Trainee

• You have now routed the appointment back to PI! Next step is the terminations.

Routing the Termination

• This process is very similar to routing an appointment.
• Once the termination is routed to you, you will receive an automated email from eRA Commons.
• By logging into eRA Commons, you then navigate to My Forms section of the Trainee Appointment Home screen. This is where your appointment is located.
• To complete the termination, click the Go to Form button.